{ "name": "FilePost — Archive documents with Google Drive and Airtable", "nodes": [ { "parameters": { "content": "## Searchable document archive\n\nReceives a document URL and business metadata, downloads the file once, then sends the same binary to two destinations:\n\n- **FilePost** creates a stable review URL.\n- **Google Drive** stores the internal archive copy.\n- **Airtable** records both links and the audit metadata.\n\n### Setup\n1. Install the verified `n8n-nodes-filepost` community node.\n2. Connect FilePost, Google Drive, and Airtable credentials.\n3. Choose the Drive folder, Airtable base, and table in their nodes.\n4. POST JSON containing `file_url`, `employee_id`, `employee_name`, and `document_type` to the webhook.", "height": 520, "width": 600, "color": 7 }, "id": "1cc4ab9a-5238-4bbc-890e-a0d472c40f0a", "name": "How this workflow works", "type": "n8n-nodes-base.stickyNote", "typeVersion": 1, "position": [-760, -380] }, { "parameters": { "httpMethod": "POST", "path": "filepost-document-archive", "responseMode": "responseNode", "options": {} }, "id": "fe64ed7c-008d-4572-a109-e2cc879b5dd6", "name": "Receive Document", "type": "n8n-nodes-base.webhook", "typeVersion": 2, "position": [-720, 80], "webhookId": "filepost-document-archive-template" }, { "parameters": { "jsCode": "const body = $input.first().json.body || $input.first().json;\nconst required = ['file_url', 'employee_id', 'employee_name', 'document_type'];\nconst missing = required.filter((key) => !String(body[key] || '').trim());\nif (missing.length) throw new Error(`Missing required fields: ${missing.join(', ')}`);\n\nconst sourceUrl = new URL(body.file_url);\nif (!['http:', 'https:'].includes(sourceUrl.protocol)) throw new Error('file_url must use http or https');\n\nconst clean = (value, fallback) => String(value || fallback).trim().replace(/[\\r\\n]+/g, ' ').slice(0, 180);\nconst employeeId = clean(body.employee_id, '').toUpperCase().replace(/[^A-Z0-9_-]/g, '');\nconst employeeName = clean(body.employee_name, 'Unknown employee');\nconst documentType = clean(body.document_type, 'Document');\nconst originalName = clean(body.filename || sourceUrl.pathname.split('/').pop(), 'document.bin');\nconst extension = (originalName.includes('.') ? originalName.split('.').pop() : 'bin').toLowerCase().replace(/[^a-z0-9]/g, '') || 'bin';\nconst date = new Date().toISOString().slice(0, 10);\nconst archiveName = `${employeeId}_${documentType.replace(/[^a-z0-9]+/gi, '-').replace(/^-|-$/g, '')}_${date}.${extension}`;\n\nreturn [{ json: {\n fileUrl: sourceUrl.toString(),\n employeeId,\n employeeName,\n employeeEmail: clean(body.employee_email, ''),\n department: clean(body.department, 'General'),\n documentType,\n archiveName,\n filedBy: clean(body.filed_by, 'n8n'),\n filedAt: new Date().toISOString()\n} }];" }, "id": "f7f089bf-38d7-4fb1-992e-83381901a363", "name": "Validate and Name Document", "type": "n8n-nodes-base.code", "typeVersion": 2, "position": [-480, 80] }, { "parameters": { "url": "={{ $json.fileUrl }}", "options": { "response": { "response": { "responseFormat": "file", "outputPropertyName": "data" } } } }, "id": "bfa10665-9bda-4cff-802f-0e1c7a885949", "name": "Download Source Document", "type": "n8n-nodes-base.httpRequest", "typeVersion": 4.2, "position": [-240, 80] }, { "parameters": { "operation": "upload", "binaryPropertyName": "data", "expiresIn": "", "filenameMode": "download" }, "id": "73ea8efe-a83a-447f-b6ab-16d5ee4bf122", "name": "Create Stable Review URL", "type": "n8n-nodes-filepost.filePost", "typeVersion": 1, "position": [20, -40] }, { "parameters": { "name": "={{ $('Validate and Name Document').first().json.archiveName }}", "driveId": { "__rl": true, "mode": "list", "value": "MyDrive" }, "folderId": { "__rl": true, "mode": "list", "value": "root" }, "options": {} }, "id": "81e7768e-3f85-4484-b56f-d94cec65aa57", "name": "Archive in Google Drive", "type": "n8n-nodes-base.googleDrive", "typeVersion": 3, "position": [20, 200] }, { "parameters": { "mode": "combine", "combineBy": "combineByPosition", "options": {} }, "id": "f08dbec2-cfe8-4735-a0e0-cf28a8394620", "name": "Join Storage Results", "type": "n8n-nodes-base.merge", "typeVersion": 3.2, "position": [280, 80] }, { "parameters": { "operation": "create", "base": { "__rl": true, "mode": "list", "value": "" }, "table": { "__rl": true, "mode": "list", "value": "" }, "columns": { "mappingMode": "defineBelow", "value": { "Employee ID": "={{ $('Validate and Name Document').first().json.employeeId }}", "Employee Name": "={{ $('Validate and Name Document').first().json.employeeName }}", "Department": "={{ $('Validate and Name Document').first().json.department }}", "Document Type": "={{ $('Validate and Name Document').first().json.documentType }}", "Archive Name": "={{ $('Validate and Name Document').first().json.archiveName }}", "FilePost URL": "={{ $('Create Stable Review URL').first().json.url }}", "FilePost File ID": "={{ $('Create Stable Review URL').first().json.file_id }}", "Drive File ID": "={{ $('Archive in Google Drive').first().json.id }}", "Filed By": "={{ $('Validate and Name Document').first().json.filedBy }}", "Filed At": "={{ $('Validate and Name Document').first().json.filedAt }}" } }, "options": {} }, "id": "736f2ff0-bef5-4bd7-902f-111e93b56858", "name": "Create Airtable Archive Record", "type": "n8n-nodes-base.airtable", "typeVersion": 2.1, "position": [520, 80] }, { "parameters": { "jsCode": "const meta = $('Validate and Name Document').first().json;\nconst hosted = $('Create Stable Review URL').first().json;\nconst drive = $('Archive in Google Drive').first().json;\nconst airtable = $input.first().json;\nreturn [{ json: {\n success: true,\n employee_id: meta.employeeId,\n document_type: meta.documentType,\n archive_name: meta.archiveName,\n filepost_url: hosted.url,\n filepost_file_id: hosted.file_id,\n drive_file_id: drive.id || null,\n airtable_record_id: airtable.id || null,\n filed_at: meta.filedAt\n} }];" }, "id": "f5c0b92f-815c-4196-94e5-c4ff60ba7f71", "name": "Build Archive Result", "type": "n8n-nodes-base.code", "typeVersion": 2, "position": [760, 80] }, { "parameters": { "respondWith": "json", "responseBody": "={{ $json }}", "options": { "responseCode": 201 } }, "id": "9e8465b4-199b-4a5d-9bdc-9c2224ca8c10", "name": "Return Archive Result", "type": "n8n-nodes-base.respondToWebhook", "typeVersion": 1.4, "position": [1000, 80] } ], "connections": { "Receive Document": { "main": [[{"node": "Validate and Name Document", "type": "main", "index": 0}]] }, "Validate and Name Document": { "main": [[{"node": "Download Source Document", "type": "main", "index": 0}]] }, "Download Source Document": { "main": [[ {"node": "Create Stable Review URL", "type": "main", "index": 0}, {"node": "Archive in Google Drive", "type": "main", "index": 0} ]] }, "Create Stable Review URL": { "main": [[{"node": "Join Storage Results", "type": "main", "index": 0}]] }, "Archive in Google Drive": { "main": [[{"node": "Join Storage Results", "type": "main", "index": 1}]] }, "Join Storage Results": { "main": [[{"node": "Create Airtable Archive Record", "type": "main", "index": 0}]] }, "Create Airtable Archive Record": { "main": [[{"node": "Build Archive Result", "type": "main", "index": 0}]] }, "Build Archive Result": { "main": [[{"node": "Return Archive Result", "type": "main", "index": 0}]] } }, "active": false, "settings": {"executionOrder": "v1"}, "versionId": "840d1490-d823-436a-afd0-729f7d3c4617", "meta": {"templateCredsSetupCompleted": false}, "tags": [] }